Excel keys

All shortcuts keys 

General Program Shortcuts

First, let’s take a look at some general keyboard shortcuts for manipulating workbooks, getting help, and a few other interface-related actions.

  • Ctrl+N: Create a new workbook
  • Ctrl+O: Open an existing workbook
  • Ctrl+S: Save a workbook
  • F12: Open the Save As dialog box
  • Ctrl+W: Close a workbook
  • Ctrl+F4: Close Excel
  • F4: Repeat the last command or action. For example, if the last thing you typed in a cell is “hello,” or if you change the font color, clicking another cell and pressing F4 repeats that action in the new cell.
  • Shift+F11: Insert a new worksheet
  • Ctrl+Z: Undo an action
  • Ctrl+Y: Redo an action
  • Ctrl+F2: Switch to Print Preview
  • F1: Open the Help pane
  • Alt+Q: Go to the “Tell me what you want to do” box
  • F7: Check spelling
  • F9: Calculate all worksheets in all open workbooks
  • Shift+F9: Calculate active worksheets
  • Alt or F10: Turn key tips on or off
  • Ctrl+F1: Show or hide the ribbon
  • Ctrl+Shift+U: Expand or collapse the formula bar
  • Ctrl+F9: Minimize the workbook window
  • F11: Create a bar chart based on selected data (on a separate sheet)
  • Alt+F1: Create an embedded bar chart based on select data (same sheet)
  • Ctrl+F: Search in a spreadsheet, or use Find and Replace
  • Alt+F: Open the File tab menu
  • Alt+H: Go to the Home tab
  • Alt+N: Open the Insert tab
  • Alt+P: Go to the Page Layout tab
  • Alt+M: Go to the Formulas tab
  • Alt+A: Go to the Data tab
  • Alt+R: Go to the Review tab
  • Alt+W: Go to the View tab
  • Alt+X: Go to the Add-ins tab
  • Alt+Y: Go to the Help tab
  • Ctrl+Tab: Switch between open workbooks
  • Shift+F3: Insert a function
  • Alt+F8: Create, run, edit, or delete a macro
  • Alt+F11: Open the Microsoft Visual Basic For Applications Editor
  • You can use keyboard shortcuts to easily navigate throughout your worksheet, within a cell, or throughout your entire workbook.
Left/Right Arrow: Move one cell to the left or rightCtrl+Left/Right Arrow: Move to the farthest cell left or right in the row
Up/Down Arrow: Move one cell up or down
Ctrl+Up/Down Arrow: Move to the top or bottom cell in the column
Tab: Go to the next cell
Shift+Tab: Go to the previous cell
Ctrl+End: Go to the most bottom right used cell
F5: Go to any cell by pressing F5 and typing the cell coordinate or cell name.
Home: Go to the leftmost cell in the current row (or go to the beginning of the cell if editing a cell)
Ctrl+Home: Move to the beginning of a worksheet
Page Up/Down: Move one screen up or down in a worksheet
Alt+Page Up/Down: Move one screen to the right or left in a worksheet
Ctrl+Page Up/Down: Move to the previous or next worksheet

And to select any cell or row you may press 

Shift+Space: Select the entire row
Ctrl+Space: Select the entire column
Ctrl+Shift+Space: Select the entire worksheet

] Gd Sonu Singh Azad: Ctrl+F and Ctrl+G
Pressing Ctrl+F opens the Find field, which allows you to search the text currently displayed in any program that supports it. For example, Ctrl+F can be used in your Internet browser to find text on the current page. Press Ctrl+F now to open the Find in your browser and search for "shortcut" to display each time shortcut is mentioned on this page.

On Apple computers, use Command+F to find.

Ctrl+G may be used to repeat a search (from using Ctrl+F) in a document or on a web page.

Alt+Tab or Ctrl+Tab
Pressing Alt+Tab switches between open programs moving forward. For example, if you have your browser window open and other programs running in the background, press and hold Alt, then press the Tab key to cycle through each open program.

On Apple computers, instead of using the Alt key use the Command (Cmd) key. For example, Command+Tab to switch between open progr Gd Sonu Singh Azad: Excel⅞
Tab
Move to the next cell, to the right of the currently selected cell.
Ctrl+A
Select all contents of a worksheet.
Ctrl+B
Bold all cells in the highlighted section.
Ctrl+C
Copy all cells in the highlighted section.
Ctrl+D
Fill down. Fills the cell beneath with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Down arrow to select multiple cells. Then press Ctrl+D to fill them with the contents of the original cell.
Ctrl+F
Search current sheet.
Ctrl+G
Go to a certain area.
Ctrl+H
Find and replace.
Ctrl+I
Puts italics on all cells in the highlighted section.
Ctrl+K
Inserts a hyperlink.
Ctrl+L
Opens the Create Table dialog box.
Ctrl+N
Creates a new workbook.
Ctrl+O
Opens a workbook.
Ctrl+P
Print the current sheet.
Ctrl+R
Fill right. Fills the cell to the right with the contents of the selected cell. To fill more than one cell, select the source cell and press Ctrl+Shift+Right arrow to select multiple cells. Then press Ctrl+R to fill them with the contents of the original cell.
Ctrl+S
Saves the open worksheet.
Ctrl+T
Open the Create Table dialog box.
Ctrl+U
Underlines all cells in the highlighted section.
Ctrl+V
Pastes everything copied onto the clipboard.
Ctrl+W
Closes the current workbook.
Ctrl+X
Cuts all cells in the highlighted section.
Ctrl+Y
Repeats the last entry (redo).
Ctrl+Z
Undo the last action.
Ctrl+1
Changes the format of the selected cells.
Ctrl+2
Bolds all cells in the highlighted section.
Ctrl+3
Puts italics all cells in the highlighted section.
Ctrl+4
Underlines all cells in highlighted section.
Ctrl+5
Puts a strikethrough all cells in the highlighted section.
Ctrl+6
Shows or hides objects.
Ctrl+7
Shows or hides the toolbar.
Ctrl+8
Toggles the outline symbols.
Ctrl+9
Hides rows.
Ctrl+0
Hides columns.
Ctrl+Shift+:
Enters the current time.
Ctrl+;
Enters the current date.
Ctrl+`
Changes between displaying cell values or formulas in the worksheet.
Ctrl+'
Copies a formula from the cell above.
Ctrl+Shift+"
Copies value from cell above.
Ctrl+-
Deletes the selected column or row.
Ctrl+Shift+=
Inserts a new column or row.
Ctrl+Shift+~
Switches between showing Excel formulas or their values in cells.
Ctrl+Shift+@
Applies time formatting.
Ctrl+Shift+!
Applies comma formatting.
Ctrl+Shift+$
Applies currency formatting.
Ctrl+Shift+#
Applies date formatting.
Ctrl+Shift+%
Applies percentage formatting.
Ctrl+Shift+^
Applies exponential formatting.
Ctrl+Shift+*
Selects the current region around the active cell.
Ctrl+Shift+&
Places border around selected cells.
Ctrl+Shift+_
Removes a border.
Ctrl++
Insert.
Ctrl+-
Delete.
Ctrl+Shift+(
Unhide rows.
Ctrl+Shift+)
Unhide columns.
Ctrl+/
Selects the array containing the active cell.
Ctrl+\
Selects the cells with a static value or don’t match the formula in the active cell.
Ctrl+[
Selects all cells referenced by formulas in the highlighted section.
Ctrl+]
Selects cells that contain formulas that reference the active cell.
Ctrl+Shift+{
Selects all cells directly or indirectly referenced by formulas in the highlighted section.
Ctrl+Shift+}
Selects cells which contain formulas that directly or indirectly reference the active cell.
Ctrl+Shift+| (pipe)
Selects the cells within a column that don’t match the formula or static value in the active cell.
Ctrl+Enter
Fills the selected cells with the current entry.
Ctrl+Spacebar
Selects the entire column.
Ctrl+Shift+Spacebar
Selects the entire worksheet.
Ctrl+Home
Move to cell A1.
Ctrl+End
Move to last cell with text on the worksheet.
Ctrl+Tab
Move between Two or more open Excel files.
Ctrl+Shift+Tab
Activates the previous workbook.
Ctrl+Shift+A
Inserts argument names into a formula.
Ctrl+Shift+F
Opens the drop-down menu for fonts.
Ctrl+Shift+O
Selects all of the cells that contain comments.
Ctrl+Shift+P
Opens the drop-down menu for point size.
Shift+Insert
Pastes what is stored on the clipboard.
Shift+Page Up
In a single column, highlights all cells above that are selected.
Shift+Page Down
In a single column, highlights all cells above that are selected.
Shift+Home
Highlights all text to the left of the cursor.
Shift+End
Highlights all text to the right of the cursor.
Shift+Up Arrow
Extends the highlighted area up one cell.
Shift+Down Arrow
Extends the highlighted area down one cell.
Shift+Left Arrow
Extends the highlighted area left one character.
Shift+Right Arrow
Extends the highlighted area right one character.
Alt+Tab
Cycles through applications.
Alt+Spacebar
Opens the system menu.
Alt+Backspace
Undo.
Alt+Enter
While typing text in a cell, pressing Alt+Enter moves to the next line, allowing for multiple lines of text in one cell.
Alt+=
Creates a formula to sum all of the above cells.
Alt+'
Allows formatting on a dialog box.
F1
Opens the help menu.
F2
Edits the selected cell.
F3
After a name is created, F3 pastes names.
F4
Repeats last action. For example, if you changed the color of text in another cell, pressing F4 changes the text in cell to the same color.
F5
Goes to a specific cell. For example, C6.
F6
Move to the next pane.
F7
Spell check selected text or document.
F8
Enters Extend Mode.
F9
Recalculates every workbook.
F10
Activates the menu bar.
F11
Creates a chart from selected data.
F12
Save As option.
Shift+F1
Opens the "What's This?" window.
Shift+F2
Allows the user to edit a cell comment.
Shift+F3
Opens the Excel formula window.
Shift+F5
Brings up a search box.
Shift+F6
Move to previous pane.
Shift+F8
Add to selection.
Shift+F9
Performs calculate function on active sheet.
Ctrl+F3
Open Excel Name Manager.
Ctrl+F4
Closes current window.
Ctrl+F5
Restores window size.
Ctrl+F6
Next workbook.
Ctrl+Shift+F6
Previous workbook.
Ctrl+F7
Moves the window.
Ctrl+F8
Resizes the window.
Ctrl+F9
Minimize current window.
Ctrl+F10
Maximize currently selected window.
Ctrl+F11
Inserts a macro sheet.
Ctrl+F12
Opens a file.
Ctrl+Shift+F3
Creates names using those of either row or column labels.
Ctrl+Shift+F6
Moves to the previous worksheet window.
Ctrl+Shift+F12
Prints the current worksheet.
Alt+F1
Inserts a chart.
Alt+F2
Save As option.
Alt +V+Z  zoom out
Exits Excel.
Alt+F8
Opens the macro dialog box.
Alt+F11
Opens the Visual Basic editor.
Alt+Shift+F1
Creates a new worksheet.
Alt+Shift+F2. 
Saves the current worksheet.
Alt +h+o+I  . autofit colunm wirdth
Alt+space+R . Minimize  windows
Alt+space+ x. Maximize window
Alt+space+c . Close window

Blog post

5 reasons why you should invest in Microsoft Excel training

By gd sonu singh azad

email

There aren’t many people who don’t know what Microsoft Excel is. Most people have used it before for one thing or another. Whether you’re completing admin, financial or sales tasks, running a business or working on a personal project, Excel is certainly a handy tool. But many of us are self taught. We may have picked up our knowledge from work colleagues, or through trial and error. The fact is, most people aren’t using Excel at its best.

If you’ve never had Excel training you could be making mistakes, wasting time and doing things the hard way. Anyone can learn to ride a bike on their own but to become a world class cyclist you’d need to have some expert training. While you probably won’t get a medal for using Excel, you will get some great benefits. Keep reading to find out the top 5 reasons why Excel training is a wise investment.

Reason 1. Microsoft Excel is the industry standard

Since 1993 Microsoft Excel has been the industry standard for spreadsheets. As well as the versatile functionality, Excel has also evolved along with the changes in technology and working habits. Forming part of Microsoft Office and Office 365, it’s developed to work on desktop for Windows and MacOS as well as mobile devices such as Android and iOS. For many Excel users, having desktop software is still preferred as there’s no need to rely on the internet to gain access to Excel’s advanced functionality.

Why is Microsoft Excel the best spreadsheet tool?

Although there are other spreadsheet tools available such as Google Sheets, Microsoft Excel is showing no signs of becoming less popular. It boasts a responsive and fast interface, more formulas and functions, options for data visualization, as well as being more customisable than alternatives.

What is Microsoft Excel used for?

The obvious thing Excel does is spreadsheets. But nobody makes spreadsheets just for the sake of it. In business Excel can be used for financial, sales and marketing tasks, customer support and admin. It features calculation, graphing tools, pivot tables and a macro programming language. Any business of any size can benefit from using Microsoft Excel and it integrates well with many cloud-based solutions.

Reason 2. Excel training will help avoid costly errors

Let’s face it, when a mistake is made in Excel it can be disastrous. If you’re using Excel without proper training you might not realise when you accidentally do something wrong. Spreadsheets can be extremely complex, with hundreds of rows and columns, and huge amounts of data.

A catastrophic error can be made with literally the click of a button. Once your spreadsheet is saved, the mistake could be sitting there for days or weeks before it’s spotted. Correcting a silly mistake can take hours or days, just to “undo” the error and end up back at square one.

Time is money in the world of business.

Your manager or boss will not be impressed if this happens to you. The best way to avoid problems like this is to fully understand how to use Excel. The  foundation training is a good starting point. but the intermediate cource might be best if you’ve been using Excel for a short while already. But why stop there? Even if you’re an experienced user, you’ll likely benefit from an avance course. The more you know, the less likely things will go wrok book

Reason 3. Training will save you time and boost your productivity

As costly as Excel errors can be, that’s only a fraction of the valuable time lost by untrained workers using Excel inefficiently. Unfortunately, it’s not uncommon for staff members to spend hours at work doing something in Excel that should have taken a matter of minutes.

You may be worried about spending valuable time away doing the training, but it’s an extremely small investment of time needed, with LOTS to gain. A good course will cover the most important spreadsheet techniques in just a few hours. Understanding these techniques will dramatically improve your efficiency working with spreadsheets.

Excel’s programs and functions are designed to save you time and help you achieve more. Rather than doing long-winded calculations yourself, Excel will do the maths for you without any errors, if used correctly. An investment of a few hours of your time can result in multiple days worth of time saved, so you can do more of what you enjoy..

Focus on analysis instead of calculations

Excel includes functions and formulas to automate regular calculations. But it can also present data in a range of charts, making it easier for you to spot trends and monitor costs. Excel also includes intuitive fields, meaning the cells remember past entries so you don’t have to keep retyping the same words. It’s also easy to find, alter and save data using commands, when you know.

Stop losing data

Using Excel skillfully can help you to filter and find key information. Spreadsheets can be almost infinite and trying to call up some vital figures, without the right skills, can be like trying to find a needle in a haystack. Knowing how to use pivot tables can save you vast amounts of time - 

Reason 4. Impress your boss and increase your salary

So far we’ve established that Excel training can help you make less mistakes, save time and do more at work. These are all reasons for your boss to be happy with you. We may not know your boss personally, but generally a happy employer is more likely to reward you.

It pays to know your spreadsheet stuff.

If using Excel in your company role is important, getting trained up can help you gain bonuses and demand a higher salary. Microsoft Excel is a universal computer program and being trained in this gives you a brilliant transferable skill that you can take with you, giving you options throughout your career.

Reason 5. Microsoft Excel is easy to learn - and cheaper than you might think

You’ve already heard how quickly you can be trained in Excel, and how it can help boost your earnings. But it’s also surprisingly easy and affordable to find the right Excel training for your skill level.


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